Implementation of Comarch Document Management in CEMEX

Cemex is one of the largest cement and aggregate producers, and CEMEX Polska is one of the company’s 50 global subsidiaries that generate $14.3 billion in annual revenues. The group provides 43,000  jobs worldwide and has business in 108 countries.

In Poland it has a staff of nearly 1,200 people working at over 40 cement plants, 7 aggregate mines and the Warsaw offices.

Implemented solution

Comarch Document Management

Comarch Document Management (based on the Enterprise Content Management System) provides consistent and effective management of documents, including in relation with business processes. Capturing and securely archiving documents in any form (including structured documents such as ERP printouts), rapid search facilities, access from anywhere and efficient management of business processes in every area of the company are just some of the many functionalities of this solution.

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Business challenges

 

CEMEX is known for the outstanding safety and quality of its products. Behind the implementation of the LEGACY solution was one goal: zero accidents at work and sustained or improved safety and energy standards as well as environmental and energy management standards. The company also aimed to provide for proper organization and consistency of their internal processes as their staff used to put ample time and effort into processing paper documents and operations in calculation sheets and e-mail communication. This called for a single solution to optimize all of these processes.

 

Solution

 

Comarch’s solution had all of the functionalities needed. The solution customized to CEMEX’s needs comprised three modules. The first of them, Comarch Quality Management enabled the customer to set up a central repository of all files related to product quality and services. It now provides for easy access to key documents and quick data retrieval for the staff of the quality and other departments. Thanks to the Comarch Contract Management, (component of Comarch Procure-to-Pay suite), CEMEX can now set up a safe and internally consistent repository of all commercial contracts, and the staff of procurement, legal and accounting departments can quickly retrieve and check any contract on record. These two modules are complemented by Comarch MailRoom, a tool for inbound and outbound mail management. Electronic repositories greatly facilitate mail management and timely insight retrieval. Functionalities such as a digital address book and an automatically generated log of sent mail streamline much of the administrative work and reduce the error rate. The solution has also helped the company to cut down on the amount of lost dispatches.

 

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