e-Invoicing

Replacement of paper invoices with their electronic counterparts, with a comprehensive approach to purchase and sales invoices, and legal compliance.

 

Comarch e-Invoicing enables the cost-effective handling of entire invoice-related flows, both electronic and paper ones, within one integrated suite. Our multi-lingual Service Desk and interoperability with providers worldwide guarantee the electronic cloud-based communication with all vendors/customers in one place. Thanks to the use of leading-edge functionalities such as machine learning, you can rest assured that invoice content is validated and the format is converted in the right way. The transmission process is secure and you have access to detailed information about all statuses. Moreover, you may fully streamline and automate your AP/AR invoice process.

How much can you save with e-invoicing?

50-60 % SAVINGS

Electronic invoice processes result in savings of 60-80% compared to traditional paper-based processing

EUR 4-12 NET BENEFITS PER INVOICE

*applies to VAT compliant e-invoicing (Source: Politecnico di Milano)

UP TO EUR 65 NET BENEFITS PER CYCLE

*applies to full integration of the trade process (Source: Politecnico di Milano)

RESULTS IN 0.5-1.5 YEARS

Projects typically result in a payback period of 0.5-1.5 years (Source: Billentis)

Benefits

 

  • Initiating e-invoicing processes with each partner
  • Automating of an invoice process
  • Cost reduction
  • Faster data flow - faster payment
  • Reduction in the number of errors
  • Save resources (such as data entry systems)
  • Rapid access to historical invoices
  • Environmentally friendly solution

Fold company’s papers into figures

 

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Check out the recent research findings and learn:

  • The current invoicing situation in the business landscape
  • The future of invoicing: predictions and speculation
  • What invoicing compliance problems are encountered?
  • How to improve problematic invoicing compliance
  • Why manual invoice processing equals frequent errors

 

See infographic

Functionalities

  1. 01 HANDLING AP/AR
  2. Total invoice management solution to optimize both accounts payable (AP) and accounts receivable (AR) processes.
  3. 02 SELF-BILLING
  4. Functionality to make invoicing easier and improve collaboration with regular, trusted partners.
  5. 03 ELECTRONIC SIGNATURE
  6. Support for electronic signature technology - providing signed invoices by e-mail or through the portal, including signing on behalf of the client.
  7. 04 e-ARCHIVE
  8. Secure and legally compliant cloud-based archive with rapid access to documents for authorized users.
  9. 05 FORMATS CONVERSION
  10. Conversion of an invoice format (e.g. XML) to those required by all partners (e.g. EDIFACT, XML, IDOC, VDA, PDF or paper).
  11. 06 VALIDATION
  12. Defining dedicated validation rules to ensure fewer incorrect documents. Most frequently used for invoices (including checking the net/gross amount)
  13. 07 WORKFLOWS
  14. Full support for document handling processes in companies and business relationships. Management of processes in various areas.
  15. 08 MULTICHANNEL
  16. Various distribution channels for recipients (e.g. integration, portal, Web-EDI, e-mail and mail).

HANDLING AP/AR

Total invoice management solution to optimize both accounts payable (AP) and accounts receivable (AR) processes.

SELF-BILLING

Functionality to make invoicing easier and improve collaboration with regular, trusted partners.

ELECTRONIC SIGNATURE

Support for electronic signature technology - providing signed invoices by e-mail or through the portal, including signing on behalf of the client.

e-ARCHIVE

Secure and legally compliant cloud-based archive with rapid access to documents for authorized users.

FORMATS CONVERSION

Conversion of an invoice format (e.g. XML) to those required by all partners (e.g. EDIFACT, XML, IDOC, VDA, PDF or paper).

VALIDATION

Defining dedicated validation rules to ensure fewer incorrect documents. Most frequently used for invoices (including checking the net/gross amount)

WORKFLOWS

Full support for document handling processes in companies and business relationships. Management of processes in various areas.

MULTICHANNEL

Various distribution channels for recipients (e.g. integration, portal, Web-EDI, e-mail and mail).

Global Legal Compliance

 

Electronic invoicing and VAT compliance are some of the most challenging processes that companies have to deal with. The solution includes support for regulatory requirements – integrity of content, authenticity of origin and legibility assurance, as well as protection of sensitive data and archiving of invoices for the legally required period (data retention policy). Comarch cooperates with TrustWeaver which guarantees legal compliance in more than 60 countries.

For both AR and AP invoices, Comarch e-Invoicing provides legally compliant electronic storage for the required retention period.

Comarch participates in the work of the European E-Invoicing Service Providers Association (EESPA).

 

Global Legal Compliance

Multichannel/OCR

 

Comarch provides a comprehensive invoice management solution to optimize both accounts payable and accounts receivable processes.

In the case of AR, Comarch provides electronic invoicing for all your clients. Starting from invoice validation, the platform guarantees conversion from your format into those required by customers, and distribution to customers via various channels – integration (e.g. AS2, SFTP, FTP/VPN or OFTP2), Web-EDI, customer portal or e-mail. In addition, Comarch may electronically sign the invoice on behalf of your company.

For accounts payable, the solution enables the receipt of invoices in various formats and from different channels, their validation and mapping to one common format (including OCR). The use of the OCR engine ensures a noticeable reduction in time spent on invoice registration. Thanks to sophisticated and self-learning algorithms, you do not need to bother about many invoice layouts. The solution allows scanning in the mixed models (branches and HQ), indexing in the context of domain systems, and the use of barcodes, 2D codes and QR mechanisms.

Multichannel/OCR

Data Exchange

 

Comarch using Blockchain technology provides managed services to assure fast and secure transmission of invoices. As far as technological advancement and the volume of documents are concerned, the solution is tailored to the business needs of your company. We provide a number of functionalities, such as data validation, transmission, routing, any-to-any format mapping, tracking and Big Data reporting, which streamline communication with business partners.

Discover more

 

Data Exchange

Three-Way Match

 

The purpose of the three-way match is to avoid paying incorrect and perhaps fraudulent invoices. “Match” refers to the comparison of quantities, price per unit, terms etc., appearing on the vendor’s invoice, with the information on the purchase order, and quantities actually received.

After the vendor's invoice has been validated by the three-way match, it can be further processed for payment.

The three-way match is an important step in safeguarding an organization's assets.

3-Way Match

e-Archive

Comarch e-Invoicing stores documents for the required retention period. It is a web-based application using Blockchain technology and providing access to all your invoices from anywhere with Internet access worldwide. Intuitive search criteria, the history of operations on documents, easily readable and printable versions and a user management tool are only a few of the functionalities available.


 

e-Archive

e-Invoicing Portal

 

Comarch provides an intuitive and user-friendly web portal for the clients’ suppliers or customers, allowing them to reach 100% e-invoicing in a short period of time. The portal ensures:

  • Easy and fast on-boarding
  • Self-provisioning functionalities (e.g. technical configuration and mapping testing)
  • Intuitive creation of documents or uploading with attachments
  • Fast document search
  • Notifications about crucial events
  • Advanced user management
  • KPI reporting

e-Invoicing Portal

Managed Services

ON-BOARDING

Implementation of the process of connections with business partners in accordance with the schedule (including information campaigns, webinars and newsletters).

SERVICE DESK

Comarch’s multi-lingual Service Desk team provides reliable support while maintaining the highest quality standards.

PROJECT MANAGEMENT

Experienced project managers are assigned to the project and oversee the initiation, preparation, execution and closure stages to ensure the successful implementation of the proposed solution.

MANAGEMENT OF PAPER DOCUMENTS

Comprehensive services for processing paper documents, such as preparing for scanning, scanning, indexing, archiving originals, and logistics.

CONTACT CENTER

Solution supports communication within the organization as well as customer relationship management.

INTEGRATION

Comarch supports the integration of many systems within enterprises (e.g. ERP, WMS, TMS, CRM, EDI and ECM), together with directory services for automatic logging in to the system and presenting the organizational hierarchy.

Our Clients

  • Unilever

    Unilever

    The implementation of electronic data interchange at Unilever
  • Technicolor

    Technicolor

    Implementation of Comarch AP/AR Automation at Technicolor
  • BIC

    BIC

    Comarch EDI Complex Services for BIC
  • METRO-NOM

    METRO-NOM

    Comarch B2B Network at METRO-NOM
  • Carrefour Poland

    Carrefour Poland

    Comarch B2B Network at Carrefour Poland
  • Red Bull

    Red Bull

    Red Bull actively develops business processes by using modern Comarch solutions
  • Colgate-Palmolive

    Colgate-Palmolive

    Online Distribution and Mobile Sales Force for Colgate-Palmolive
    More success stories

    Want to learn more – download our materials

    e-Invoicing Quiz: Fold company’s papers into figures

    E-Book: Build Your E-Invoicing Strategy Based on 6 Steps

    White Paper: Invoice Compliance In Procure‑To‑Pay Processes

    Video: Modern Data Management

    Tell us your business needs, and we’ll find the perfect solution