E-Invoicing in Japan

Mandatory Electronic Invoicing in Japan

Learn how to get your company ready to exchange documents in accordance with regulations in Japan with the support of Comarch

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Japan is on the Road to E-invoicing

Electronic invoicing is not mandatory in Japan. However, since 2019, when Japan implemented a new consumption tax system that allows companies to add tax to invoices, it has been possible to better control taxes in the country.  Until October 2019, there was only one rate of consumption tax in Japan. Since the introduction, in addition to the basic rate of 10%, of the reduced rate of 8%, the need to provide a system that guarantees the calculation of the tax due has been felt more and more strongly, which is also due to the introduction of e-invoicing. This was the first step in the reforms. 

The Association for the Promotion of Electronic Invoices (EIPA), which was established in July 2020, is responsible for setting standards in Japan. Its activities focus on implementing the possibility of e-invoicing using PEPPOL throughout Japan. 

E-invoicing process description

E-invoicing process description

The e-invoicing system in Japan will be based on the PEPPOL standard, which is an interoperable standard. Rules for the Japanese standard have been discussed since 2021, since when EIPA and the Japanese government have been working with OpenPEPPOL. In Japan, PINT will be used. This is the international version of PEPPOL, based on BIS Billing 3.0. This means that PEPPOL access point companies will play a key role in the new system. Of course, in addition to them, two significant players will participate in this configuration. These are companies and government agencies.

With the entry into force of the Qualified Invoice Method System, only registered economic operators will be able to issue a qualified invoice, and only the possession of such an invoice will entitle the holder to deduct the CT charged on purchases. So, based on the rules applicable under the new system, the JCT taxpayer will be required to store a qualified invoice issued by a registered invoice issuer in order to be able to apply for an input credit.

Who is obliged to use e-invoicing

Who is obliged to use e-invoicing in Japan?

B2G and B2B electronic invoicing is not mandatory in Japan. However, taxpayers may use solutions based on PEPPOL and issue electronic invoices. The PEPPOL – PINT format meets the requirements of QIMS, therefore EIPA encourages the exchange of invoices in this form.  

The Japanese government intends to introduce the Qualified Invoice based Method as of 1 October 2023, to organize the rules for issuing invoices and the information that must be included on them. 

E-invoicing process description

When e-invoicing will become mandatory?

It's planned to implement the Qualified Invoice Method System (QIMS), which will come into force on October 1, 2023, and will operate similarly to the well-known VAT system in Europe. Under this system, it will be necessary to issue invoices (whether in paper or electronic form), which contain specific information (the issuer's tax ID, the recipient, the date of issue, item, amount and JCT value) and then store them. To be able to issue such a qualified invoice, taxpayers must register with the Japanese National Tax Authority (NTA) to receive an individual tax ID. The deadline to register has been extended to September 30, 2023, although it was originally scheduled to end in March 2023.

Characteristics of the e-invoicing in Japan

Archiving requirements for e‑Invoicing in Japan

The required storage period is 10 years.

What is the required format of an e-invoice

Issuing and receving e-invocies is allowed thanks to the PEPPOL network. JP PINT is a standard specification for digital invoices exchanged over the PEPPOL network in Japan.

How can we help?

  • Comarch is a Certified PEPPOL Access Point, and therefore able to exchange digital documents with all participants of the PEPPOL network, among others the Digital Agency of Japan
  • On November 24 2022, Comarch became an acknowledged PEPPOL Service Provider in Japan.

Why is Comarch the best choice?

We have 20+ years of experience in carrying out various EDI, e-invoicing, and other document exchange projects around the world. In those years, we have successfully connected more than 130,000 entities from over 60 countries.

  • 1. Legal compliance

    Full compliance with the latest data exchange regulations and modern data transfer standards

  • 2. Digitization

    Applying new technologies and IT solutions in order to streamline workflows and automate activities and procedures

  • 3. Individual approach

    Tailor-made solutions based on processes specific to each company – own road map and a suitable pace of changes

  • 4.Security

    Highest level of security for all sensitive and important company data

    Legal regulation changes in Japan

    Do you want to know more?

    If your company is based or has branches in the Japan and you need to prepare your billing and tax systems to comply with the new requirements. Click on the button below to get in touch with one of our experts.


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