Comarch EDI Ready for Obligatory
e-Invoicing in Poland!
Learn how you can send & receive structured invoices to/from the National System of e-Invoices (KSeF) using our platform
Comarch EDI Ready for Obligatory
Learn how you can send & receive structured invoices to/from the National System of e-Invoices (KSeF) using our platform
As a global supplier of systems and services for exchanging electronic documents, Comarch has extensive experience in optimizing the Accounts Payable (AP) and Accounts Receivable (AR) processes.
For years, we’ve been providing support to companies operating both in countries where e-invoicing has already become obligatory (such as France, Spain, Germany, Turkey, and Italy) and places where such an obligation is to be introduced (e.g., in Poland, where, according to the announcement of the Polish Ministry of Finance, the e-invoicing mechanism will be based on the Italian solution).
It means that with Comarch EDI, you can exchange documents with multiple partners from all over the world using just one tool – without worrying about the new and upcoming policies.
On January 1, 2022, the National System of e-Invoices has been introduced in Poland as a voluntary solution. The Polish Ministry of Finance wants KSeF to become an obligatory solution in 2024 and electronic invoicing to become mandatory for all taxpayers in the same year.
Therefore, Poland is now becoming yet another country that belongs to the European Union (after Spain, Portugal, and Italy), which has decided to change the model of electronic invoice processing from the post-audit model to the clearance model.
All invoices must be structured and compliant with the KSeF
Comarch will take care of adjusting the format in which you send your invoices to the requirements imposed by KSeF. You don't have to waste time to manually adjust each invoice.
My customers and suppliers have different requirements as to the information included on the e-invoices. Aside from verifying whether the documents are compliant with KSeF specification, I also need business validation to meet also my partners’ expectations.
With Comarch, you can maintain the validation of multi-document processes. Thanks to this, you will be sure that all the required information is included in the invoice, even if the KSeF does not require it.
I want to have access to all of my documents any time I want to export an invoice that was previously registered in KSeF - together with all its history of statuses.
Comarch allows you to store KSeF XML invoices together with the history of KSeF statuses, invoice identification number or UPO (confirmation).
I want the system to be operated by true specialists with a lot of experience in similar projects.
Comarch has many years of experience in carrying out electronic documents exchange projects, which often include the management of processes related to sending and receiving documents to/from governmental institutions in many countries.
As described in the Act on amending the Act on tax on goods and services (and several other acts) adopted by the Sejm of the Republic of Poland:
"A structured invoice is issued and received via the National System of e-Invoices using an interface software, it has an electronic form and is created in accordance with a provided template…”
A structured invoice is to be presented in the XML format according to the logical structure of e-Invoices (FA_VAT). Therefore, it is the third type of invoice next to the paper and electronic invoices. It is issued by taxpayers using the KSeF system and marked with a number identifying this invoice in the system.
Structured invoices will be issued according to a template based on the logical structure presented by the Ministry of Finance.
Access to the National System of e-Invoices may be obtained by a taxpayer, an authorized person, an authorized entity, or one of the entities referred to in Article 106c of the Act, provided they are allowed to issue (or access) structured invoices.
The legislator is to provide the possibility of issuing a structured invoice directly in the system (via a web interface) or via the taxpayer's financial and accounting system in accordance with the published template.
When invoices are issued in the taxpayer's financial and accounting system, the documents should be delivered to KSEF via a defined connection, e.g., via EDI to KSeF API.
