Automating accounts payable and accounts receivable ensures a decrease in the workload associated with manual processing. Thanks to an easy to use web interface, every invoice is accessible, trackable and reportable at any time and from anywhere. The use of artificial intelligence accelerates the acceptance of documents and enables to collect data entered at every stage of the process. Due to Robotic Process Automation, accounting staff can focus solely on verification and particularization of the entered assignment.
Comarch provides a comprehensive invoice management solution to optimize both the accounts payable and accounts receivable processes.
In the case of accounts receivable, the platform guarantees conversion from the original format into several formats required by customers, and distribution via various channels, e.g. integration, Web-EDI, web portal or e-mail.
For accounts payable, the solution ensures the receipt and registration of invoices in various formats and with the use of multiple input sources, such as EDI, e-mail, web portal and mail (scanning). Automatic indexing, based on OCR engines and automatic data import, ensures a noticeable reduction of time spent on invoice registration. Thanks to sophisticated and self-learning algorithms, you do not need to bother about many invoice layouts.
The purpose of the three-way match is to avoid paying incorrect and perhaps fraudulent invoices. “Match” refers to the comparison of quantities, price per unit, terms, etc. appearing on the vendor's invoice, with the information on the purchase order, and quantities actually received.
Automatic validation of these three related documents allows not only faster processing, but also – more importantly – the possibility to capture potential incompatibilities and handle them efficiently through a well-defined workflow.
Comarch Document Management (based on the Enterprise Content Management System) provides consistent and effective management of documents and business processes interrelated with them.
Capturing and secure archiving of documents in any form (including structured documents such as ERP printouts), rapid search facilities and access from anywhere are just some functionalities of this solution.
The solution allows the user to design and manage document-related aspects of business processes such as billing invoices, purchase processes, contract management and master data management. It facilitates and automates processes based on the circulation of documents, while maintaining compliance with legal requirements.
Moreover, the solution ensures efficient management of business processes in every area of company's operations. Processes are defined with the graphical process designer, and tasks are performed by participants according to their business roles. The system can automatically initiate processes based on a variety of business events.
One of the main challenges, especially in global companies, is the number of different ERP systems or versions. In this case, Comarch Multi-ERP Integration ensures data integrity and avoids data entry duplication, while at the same time enhancing employee convenience and accelerating their work.
The solution enables suppliers to be offered a discount in return for early payment of an invoice. This leads to:
Comarch AP/AR Automation enables effective invoice management, facilitating fast access to electronic documents and reports presenting the current status of invoice-related data. Invoices may be uploaded by a vendor themselves, thanks to a dedicated web portal. Vendors can also use the portal to offer products or update reference data. Documents are stored securely in a central repository, so they can be searched, preserved, archived and delivered for audits. Invoice processing is based on a workflow engine that enables the correct approval mechanisms to be set, and reflects the structure of document verification and acceptance or issue management.
Thanks to automated invoice processing, your organization can both avoid penalty fees related to delayed payments, and gain financial incentives due to dynamic discounting. The effect will strengthen relationships with suppliers while lowering invoice costs. Automated Invoice Processing is your company’s route to full invoice automation.
Implementation of the process of connections with business partners in accordance with the schedule (including information campaigns, webinars and newsletters).
Comarch’s multi-lingual Service Desk team provides reliable support while maintaining the highest quality standards.
Experienced project managers are assigned to the project and oversee the initiation, preparation, execution and closure stages to ensure the successful implementation of the proposed solution.
Comprehensive services for processing paper documents, such as preparing for scanning, scanning, indexing, archiving originals, and logistics.
Solution supports communication within the organization as well as customer relationship management.
Comarch supports the integration of many systems within enterprises (e.g. ERP, WMS, TMS, CRM, EDI and ECM), together with directory services for automatic logging in to the system and presenting the organizational hierarchy.