Accounts Payable Process

Optimize and automate the processing
of your cost and sales documents

So, what should you know about Accounts Payable?

These days, it is important to maintain business continuity and optimize key business processes. This can be done by changing one's invoicing approach, that is, eliminating paper-based document exchange. According to our research, many companies still receive their invoices this way. No wonder some are currently looking for a solution that would allow them to replace paper invoices with their digital counterparts. 

Comarch e-Invoicing was designed to automatically validate and convert every invoice you receive, regardless of your company's size, industry, or technical maturity. Providing a complete set of advanced and practical features such as OCR or e-Archive, Comarch e-Invoicing guarantees a higher quality of data and lower operational costs.

Functionalities

  1. Comarch Document Capture App
  2. This mobile application is an easy-to-use tool for capturing paper invoices and delivering them in a specific digital format to the recipient. The user simply takes a photo of an invoice, while Comarch extracts invoice data using the image recognition feature. The software then generates a structured file that a machine can understand. Thanks to its simplicity, Comarch Document Capture is a great tool for eliminating paper-based invoice exchange and introducing invoice digitization, the latter helping reduce delays or non-deliveries happening in this time of working remotely.

  3. Self-learning OCR Engine
  4. The module ensures the reception and registration of invoices in unstructured formats, all that with multiple input sources e-mail or mail (scanning). Automatic indexing, based on OCR engines and automatic data import, ensures a noticeable reduction of time spent on invoice registration. Plus, thanks to sophisticated self-learning algorithms, you do not need to worry about many invoice layouts.

  5. Comarch e-Invoicing Portal
  6. The supplier portal is a modern solution that allows you to automate document exchange processes and manage all of your invoices using one integrated suite. It has been created to help suppliers with their electronic collaborations in the area of invoicing and payments. Its main features are:

    o  Self-care onboarding portal – Your partners define their company structure, confirm or update their master data, confirm the content of the e-invoicing agreement and determine how they want to exchange invoices (EDI, e-mail, portal) all by themselves.

    o  Pre-defined document creation forms with mandatory and optional fields defined for a non-PO invoice.

    o  PO-flip functionality speeds up the invoice creation process based on Purchase Orders or Goods Receipts

    o  Tracking and KPI reporting tool (with alert notifications) for monitoring the data and reacting quickly to a business event.

    o  The Dynamic Discounting feature allows suppliers to provide a discount in real-time when they need to improve their cash flow.

  7. AI/ML Technology
  8. AI-ML technology allows users to learn directly from both structured and unstructured data, helping recognize patterns, and thus, create new, more applicable business rules. It enables one to capture and analyze data to enhance customer experiences, improve business efficiency, and eliminate various bottlenecks.

    Automatic validation of related documents and data (i.e., quantities, prices) guarantees not only faster processing but also – and more importantly – the possibility to identify potential incompatibilities and handle them efficiently through a well-defined workflow.
  9. Document Management
  10. Comarch Document Management (based on the Enterprise Content Management system) guarantees consistent and effective management of documents and business processes related to them.

    The solution ensures a more efficient management of business processes in all areas of the company's operations. Processes are defined using a graphic process designer, while participants perform tasks according to their business roles. The system can automatically initiate processes based on a variety of business events. Documents are secure and stored in a central repository to be searched for, preserved, archived, and delivered for audits.
  11. Global Legal Compliance
  12. Companies that operate globally need to support and process various e-invoicing standards to achieve their goals. In fact, electronic invoicing and VAT compliance are some of the most challenging processes that today's companies must deal with.

    Comarch e-Invoicing provides the right support for the current and upcoming legal regulations. Not only does it ensure the integrity, authenticity of origin, and legibility of the content, it also guarantees that your sensitive data will be secure, archived for the period of time determined by regulations (data retention policy).

    Thanks to the integration with Pan-European Public Procurement Online (PEPPOL) and local B2G platforms (such as Chorus Pro in France, SDI in Italy, ZRE, and OZG in Germany), our solution guarantees full compliance in more than 60 countries around the world.

  13. Multi-ERP Integration
  14. For companies operating globally, one of the main challenges is dealing with the number of different ERP systems or versions. In such a scenario, Comarch Multi-ERP Integration ensures data integrity and eliminates data entry duplication, improving business efficiency at the same time.
Comarch Document Capture App

This mobile application is an easy-to-use tool for capturing paper invoices and delivering them in a specific digital format to the recipient. The user simply takes a photo of an invoice, while Comarch extracts invoice data using the image recognition feature. The software then generates a structured file that a machine can understand. Thanks to its simplicity, Comarch Document Capture is a great tool for eliminating paper-based invoice exchange and introducing invoice digitization, the latter helping reduce delays or non-deliveries happening in this time of working remotely.

Self-learning OCR Engine

The module ensures the reception and registration of invoices in unstructured formats, all that with multiple input sources e-mail or mail (scanning). Automatic indexing, based on OCR engines and automatic data import, ensures a noticeable reduction of time spent on invoice registration. Plus, thanks to sophisticated self-learning algorithms, you do not need to worry about many invoice layouts.

Comarch e-Invoicing Portal

The supplier portal is a modern solution that allows you to automate document exchange processes and manage all of your invoices using one integrated suite. It has been created to help suppliers with their electronic collaborations in the area of invoicing and payments. Its main features are:

o  Self-care onboarding portal – Your partners define their company structure, confirm or update their master data, confirm the content of the e-invoicing agreement and determine how they want to exchange invoices (EDI, e-mail, portal) all by themselves.

o  Pre-defined document creation forms with mandatory and optional fields defined for a non-PO invoice.

o  PO-flip functionality speeds up the invoice creation process based on Purchase Orders or Goods Receipts

o  Tracking and KPI reporting tool (with alert notifications) for monitoring the data and reacting quickly to a business event.

o  The Dynamic Discounting feature allows suppliers to provide a discount in real-time when they need to improve their cash flow.

AI/ML Technology
AI-ML technology allows users to learn directly from both structured and unstructured data, helping recognize patterns, and thus, create new, more applicable business rules. It enables one to capture and analyze data to enhance customer experiences, improve business efficiency, and eliminate various bottlenecks.

Automatic validation of related documents and data (i.e., quantities, prices) guarantees not only faster processing but also – and more importantly – the possibility to identify potential incompatibilities and handle them efficiently through a well-defined workflow.
Document Management
Comarch Document Management (based on the Enterprise Content Management system) guarantees consistent and effective management of documents and business processes related to them.

The solution ensures a more efficient management of business processes in all areas of the company's operations. Processes are defined using a graphic process designer, while participants perform tasks according to their business roles. The system can automatically initiate processes based on a variety of business events. Documents are secure and stored in a central repository to be searched for, preserved, archived, and delivered for audits.
Global Legal Compliance

Companies that operate globally need to support and process various e-invoicing standards to achieve their goals. In fact, electronic invoicing and VAT compliance are some of the most challenging processes that today's companies must deal with.

Comarch e-Invoicing provides the right support for the current and upcoming legal regulations. Not only does it ensure the integrity, authenticity of origin, and legibility of the content, it also guarantees that your sensitive data will be secure, archived for the period of time determined by regulations (data retention policy).

Thanks to the integration with Pan-European Public Procurement Online (PEPPOL) and local B2G platforms (such as Chorus Pro in France, SDI in Italy, ZRE, and OZG in Germany), our solution guarantees full compliance in more than 60 countries around the world.

Multi-ERP Integration
For companies operating globally, one of the main challenges is dealing with the number of different ERP systems or versions. In such a scenario, Comarch Multi-ERP Integration ensures data integrity and eliminates data entry duplication, improving business efficiency at the same time.

Join the companies who are already using Comarch e-Invoicing!

“Prior to the implementation of the Comarch solution, a lot of time and manual effort was put into document registration and processing. Now we are equipped with a comprehensive solution which allows us to process our documents with promptness and remarkable flexibility. As a technological company, we appreciate real IT professionals. Comarch is certainly one to recommend.”

„By choosing Comarch, we have limited costs, gained flexibility and operational efficiency. Our cooperation is based on smooth and transparent communication between both teams – Comarch’s and ours, and on their full availability. In the future, we are planning to make the cooperation more active.”

“We chose Comarch first of all for the flexibility that we observed during our exchanges and the proximity: a direct point of contact, an open and honest relationship, a desire to consolidate the relationship in order to extend functional coverage rather than to charge a high price for the slightest change.”

Start your digital transformation journey with our support

ON-BOARDING

Comprehensive management of the process of integration and communication with business partners carried out by Comarch specialists in accordance with the assumed schedule.

SERVICE DESK

Comarch’s multi-lingual, highly experienced Service Desk team provides practical support while maintaining the highest quality of standards.

PROJECT MANAGEMENT

Experienced managers are being assigned to specific projects so they could supervise every stage of the implementation process - the initiation, preparation, execution, and finalization - and make sure that the end configuration meets your company's needs.

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