Comarch Contract Lifecycle Management is a cloud-based solution to improve contract management at each step of the document’s lifecycle. Support for the process starts from the creation of the document using predefined templates, through negotiations, when versioning keeps track of the changes and suppliers can change and comment on a document via the negotiation portal.
The built-in workflow mechanism using complex rules helps to improve the contract approval process, which not only speeds up the process but also increases security and reduces the risk to members of the board authorized to sign contracts. Thanks to e-signature, a contract can be signed without printing a single page.
The use of the Enterprise Content Management system in the Contract Management module allows the effective management of contracts and all related documents. All contracts are stored in a secure and unified register – a single, central repository, consisting of intelligent dossiers for vendors, contractors or projects. Contracts, depending on their type, have specific indices assigned, such as crucial deadlines or KPIs to be monitored. Thanks to this solution, the purchasing or accounting departments will be able to locate and verify the provisions of any agreement, quickly.
Contract Execution Management facilitates periodic performance checks of the most important contractual terms. With the use of Comarch Contract Lifecycle Management, the user receives notifications about an upcoming contract expiry, and workflow for exit or renewal of the contract can be triggered automatically in the system.
By automating the flow of contracts and reducing the role of paper, the company cuts the cost of handling documents. Additionally, monitoring dates and the system of electronic notifications and reporting allows the efficient control of key terms and expiring contracts.
Easy document creation with the use of templates and the clause library.
Document versioning, electronic annotations, the history of changes to the document, Word comparison.
Dedicated workflows for the creation and acceptance of documents, with approval matrix depending on types of contracts; ad-hoc processes and electronic consultations.
Central, electronic archive of contracts and related documents with full-text search.
Signing a contract using all legally allowed methods (EU regulation 910/2014): wet signature, biometric signature, or digital signature with certificates.
Monitoring deadlines and milestones, e-mail notifications, reports, and KPI tracking.
Data protection thanks to extensive authorization system.
Web-based contractor access to contracts and their records.
Implementation of the process of connections with business partners in accordance with the schedule (including information campaigns, webinars and newsletters).
Comarch’s multi-lingual Service Desk team provides reliable support while maintaining the highest quality standards.
Experienced project managers are assigned to the project and oversee the initiation, preparation, execution and closure stages to ensure the successful implementation of the proposed solution.
Comprehensive services for processing paper documents, such as preparing for scanning, scanning, indexing, archiving originals, and logistics.
Solution supports communication within the organization as well as customer relationship management.
Comarch supports the integration of many systems within enterprises (e.g. ERP, WMS, TMS, CRM, EDI and ECM), together with directory services for automatic logging in to the system and presenting the organizational hierarchy.