Contract Management

 

 

Comprehensive service of the contract throughout its whole lifecycle

 

Comarch Contract Lifecycle Management is a solution to improve contract managing at each step of the document’s lifecycle. Support for the process starts from the creation of the document using predefined templates, through negotiating, where versioning keeps track of the changes and suppliers can change and comment on a document via the negotiation portal.

The built-in workflow mechanism using complex rules helps to improve the contract approval process, which not only speeds up the process but also increases security and reduces the risk to members of the board authorized to sign contracts. Thanks to e-signature, a contract can be signed without printing a single page.

Use of the Enterprise Content Management system in the Contract Management module allows the effective management of contracts and all related documents. All contracts are stored in a secure and unified register – a single, central repository, consisting of intelligent dossiers for vendors, contractors or projects. Contracts, depending on their type, are assigned specific indices such as crucial deadlines or KPIs to be monitored. Thanks to this solution, the purchasing or accounting departments will be able to locate and verify the provisions of any agreement, quickly.

Contract Execution Management facilitates periodic performance checks of the most important contractual terms. With the use of Comarch Contract Lifecycle Management, the user receives notifications about an upcoming contract expiry, and workflow for exit or renewal of the contract can be triggered automatically in the system.

By automating the flow of contracts and reducing the role of paper, the company reduces the cost of handling documents. Additionally, monitoring dates and the system of electronic notifications and reporting allows the efficient control of key terms and expiring contracts.

Contract Management

Benefits

 

  • Single central register of agreements based on ECM repository
  • Quick access and efficient retrieval of information
  • Acceleration of the work on a document, thanks to clear procedures for handling and the use of contract templates and clause library
  • Full control of the version allows the user to track changes
  • Reduction in costs by automating the circulation of documents and reducing the role of paper documentation
  • Easier management of contracts by monitoring deadlines and a system of reporting and notification
  • Tracking key performance indicators
  • Direct link between the contract and related invoices and attachments
  • Easier decision-making when the contract expires - checklists help you to decide between renewal or termination

Benefits of Contract Management

Functionalities

CONTRACT CREATION

Easy document creation with the use of templates and clause library

WORKING WITH DOCUMENT

Document versioning, electronic annotations, history of changes to the document, Word comparison

ELECTRONIC WORKFLOWS

Dedicated workflows for the creation and acceptance of documents, with approval matrix, depending on types of contracts; ad-hoc processes and electronic consultations

CONTRACT REGISTER

Central, electronic archive of contracts and related documents with full-text search

ELECTRONIC SIGNATURE

Signing a contract using all legally allowed methods (EU regulation 910/2014): wet signature, biometric signature, or digital signature with certificates

CONTRACT EXECUTION

Monitoring deadlines and milestones, e-mail notifications, reports, and KPI tracking

PERMISSION MANAGEMENT

Data protection, thanks to extensive authorization system

SUPPLIER PORTAL

Web-based, contractor access to contracts and their records

Managed Services

ON-BOARDING

Implementation of the process of connections with business partners in accordance with the schedule (including information campaigns, webinars and newsletters).

SERVICE DESK

Comarch’s multi-lingual Service Desk team provides reliable support while maintaining the highest quality standards.

PROJECT MANAGEMENT

Experienced project managers are assigned to the project and oversee the initiation, preparation, execution and closure stages to ensure the successful implementation of the proposed solution.

MANAGEMENT OF PAPER DOCUMENTS

Comprehensive services for processing paper documents, such as preparing for scanning, scanning, indexing, archiving originals, and logistics.

CONTACT CENTER

Solution supports communication within the organization as well as customer relationship management.

INTEGRATION

Comarch supports the integration of many systems within enterprises (e.g. ERP, WMS, TMS, CRM, EDI and ECM), together with directory services for automatic logging in to the system and presenting the organizational hierarchy.

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Contract Lifecycle Management in the Digital Era

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